How To Export Emails From Gmail To CSV Quickly

Reasons to Convert Emails from Gmail to CSV

There are several reasons to convert emails from Gmail to CSV, a few of which are given below:

• It creates a local copy and protects data against accidental deletion.
• The CSV format is useful to maintain the Gmail storage space.
• This allows viewing and accessing email records without an internet connection.
• It converts the data into a table in Excel that will help to understand the pattern.
• CSV is universal, easily moving the data to other email clients, such as CRM.
• This is helpful to organize and maintain the legal reports.

How many ways to Export Gmail Emails to CSV

There are mainly two methods for the exportation.

• Automated Method
• Manual Method

Therefore, to save Gmail Emails to CSV, we will discuss the two methods in detail to ease your work.

Automated Method to Export Emails from Gmail to CSV

Having a bunch of Gmail files that are not suitable for accessing without an internet connection. You can use the Aryson Gmail Backup Tool to easily export Gmail to CSV. This tool comes with multiple features to obtain specific data. You can use the Date filter option to acquire specific time period data. Using this, you can export Gmail to MBOX into various formats like PST, PDF, MSG, etc. The steps are discussed below:

1. Begin by downloading and installing the Aryson Gmail Backup Tool.
2. Enter the Gmail Login Credentials – Name and App Password.
3. Now, you have to select the file from the preview table and click Next.
4. Further, choose Save as a file and CSV as the file format and apply filters, tap the Next button.
5. Finally, select the path to save the resultant file and click on Download.

Benefits of using the Automated Software

• It comes with an easy interface that helps users use the tool easily.
• Moreover, it allows multiple file conversions in bulk.
• This will skip the already migrated files.
• The tool frees up the server space to get enough space.
• It will skip the duplicate files to acquire specific data.

If you have very few files to convert, you can use the manual method to save Gmail Emails to CSV.

Manual Method to Export Emails from Gmail to CSV

The steps to export the emails from Gmail to csv format using the manual method are discussed in this section. The following are the steps to proceed:

Steps to Export Email from Gmail to Excel One by One

1. First, choose the email you want to export by clicking on it.
2. Next, select the Download message by clicking on the More tab (the three vertical dots).
3. The EML format of your message will be downloaded. The desktop email applications, like MS Outlook, Thunderbird, and others, make it simple to open files in EML format.
4. The EML file should be dropped into a blank sheet that is open in MS Excel.
5. Further, you will see a new prompt; select Yes to continue.
6. Due to security reasons, the email will open in Protected View. View the mail by selecting Enable editing.
7. Now, you can view your email message in CSV format.
8. After that, continue by saving the CSV file.
9. At last, for each email that you wish to export as a CSV file, repeat steps 1 through 8 once again.

Drawbacks of the Manual Method

• This method is useful for single files only.
• The process is very lengthy and not suitable for large file sizes.
• The user needs technical knowledge to follow this method.
• It is a time-consuming process.

Conclusion

As per the above observation, converting your Gmail files to CSV is very important. In this blog, we have discussed the two methods to convert the emails. You can use any one of them as per your requirement. It is suggested to use the automated method with its benefits to ease your work to export emails from Gmail to CSV. This tool provides the Demo Version so that users can familiarize themselves with the tool before purchasing the license.

Frequently Asked Questions