Screens

Video

Guide

EULA

Microsoft 365 Backup Tool

Keep your Office 365 emails safe with advanced backup software

Allows users to export emails into PST, PDF, EML, MBOX, CSV, and more.
Maintains the original folder hierarchy during backup of Microsoft 365 mailboxes.
Includes a duplicate email removal feature to eliminate data duplication.
Office 365 Backup Wizard provides batch mode to back up multiple mailboxes.
Allow migration of emails from Office 365 to various email clients and services.
Offers selective backup of a specific date range with Start Date and End Date filters.
Option to delete emails from the server after successful backup to optimise mailbox storage.
Features a user-friendly interface for smooth Office 365 backup or migration.
Deliver complete data security throughout the process with zero data loss.
Supports saving backups to local storage, external drives, and network locations.
Provides naming convention options based on sender, recipient, subject, and date.
It provides high compatibility with all major Windows and Mac OS.

Download Purchase Now

*Looking for guidance? Our support team is available on live chat.

Prevent Data Loss

Microsoft provides retention and basic security features, but it does not function as a full backup system. The Office 365 Backup Tool ensures complete data recovery in cases of accidental deletion, ransomware attacks, insider threats, or account compromise.

Compliance & Legal Requirements

Many industries must follow strict regulatory and legal data retention policies. The Office 365 Backup Software helps organisations to maintain legal investigations and compliance checks. By preserving original mailbox structure and metadata, businesses can retrieve required information.

Easy Email Migration

The Office 365 Backup & Restore Software simplifies complex migration processes and provides a smooth and secure data transfer. It migrate Office 365 to Google Workspace without manual configuration. Folder hierarchy and metadata remain intact and offer a transition without data loss.

Offline Accessibility

With the Office 365 Email Backup Software, users can store mailbox data locally and access the emails without an internet connection. Moreover, this is helpful for users when they travel to such locations where the internet is restricted.

Save Office 365 Emails to Multiple Platforms and File Formats

Secure Office 365 backup software for migration, restore & tenant-to-tenant transfer.

Email Clients (Gmail, Office 365, HostGator, HotMail, IMAP, iCloud Mail, Zoho Mail, Yandex Mail, and Google Workspace)

File Formats (PST, MSG, MBOX, EML, EMLX, HTML, PDF, CSV, RTF, XPS, EMF, DOCX, JPEG, DOCM, TEXT, PNG, TIFF, SVG, EPUB, DOTM, BMP, GIF, OTT, ODT, JSON, WORLD_ML)

Web-Based Client Web-based Email Clients (Gmail, Hotmail, Outlook, iCloud Mail, Zoho Mail, Yandex Mail)

Desktop-Based Client Desktop-based Email Clients (Microsoft Outlook, Thunderbird, Apple Mail)

On-Premise Email Servers (Microsoft Exchange Server (On-Premise), Local IMAP Servers)

Hosted Email Servers (Office 365, Google Workspace, HostGator Email, Zoho Mail, IMAP-based Hosting)

Easy and Centralized Backup Tool

You can manage and back up your Office 365 from one simple screen. There’s no need to deal with complex settings. You can choose Single Mode if you want to back up one Office 365 account. Or you can use Assign Impersonation to back up using client IDs at the same time. It uses Yahoo app passwords to sign in safely. Once you log in, the backup starts without any complicated steps.

Secure login using Office 365 app passwords
Backup up one or many accounts
Works for personal and business use
Keeps your data safe during backup

Versatile Backup Solution for Office 365 Data

With this Office 365 Backup Tool, you can save your emails in different file formats for offline use. You just pick the format you need, and the tool handles the rest. You can skip duplicate emails to prevent the same message from being saved twice. This keeps your backup clean.

Use the date filter to back up only selected emails.
Split large PST files into smaller parts.
Exclude attachments to reduce backup size.
Save emails locally to free account space.
Incremental backup saves only new emails.

Export to File Formats

PST

MSG

MBOX

EML

EMLX

HTML

PDF

Tiff

RTF

XPS

EMF

DOCF

JPEG

DOCM

TEXT

PNG

SVG

EPUB

DOTM

BMP

GIF

OTT

ODT

JSON

WORLD_ML

Export to Email Clients

Gmail

Office 365

IMAP

HostGator

Hotmail

iCloud Mail

Zoho Mail

Yandex Mail

Google Workspace

Powerful Features of Microsoft 365 Backup Software

Access an efficient utility designed to protect, export, and manage Office 365 data with complete reliability.

Explore the Office 365 Backup & Restore Software

Discover a reliable way to back up, export, and manage Microsoft 365 data with complete precision using the Office 365 Backup Tool. It is made for individuals and organisations. This powerful software makes sure to migrate Office 365 to IMAP server with safe email protection, flexible export, and simplified recovery—all while maintaining full data integrity.

Secure Office 365 Email Backup

The Office 365 Email Backup Software creates a copy of all mailbox data that has emails, attachments, and metadata. Every message remains unchanged and preserves header information and original properties. Likewise, it helps to meet business compliance and legal requirements which provides individual users with secure long-term email storage.

Multiple Export Formats

With the help of these formats, users can export mailbox data into multiple file formats such as PST, EML, MSG, MBOX, PDF, and HTML. This flexible Office 365 Backup Solution makes it easy to open emails in different applications or migrate Office 365 to iCloud or other platforms without compatibility issues. Users can choose their preferred format based on backup, archival, or migration needs.

Selective Email Filtering

Filter options enable users to back up emails based on date range, maintain folder hierarchy, and other criteria. Instead of the whole mailbox, you can download the selective emails and reduce the storage consumption. Office 365 Backup and Restore software provides a clear and faster way to back up relevant data.

Preview Before Backup

Before you begin the backup, preview mailbox items, which consist of subject, sender, recipient, date, and attachments. This feature in the Office 365 Backup Tool ensures accuracy by allowing users to verify and select only required emails. It minimizes errors and provides better control over the backup process.

Custom Save Location

The software allows users to select any desired location on their system to store backup files. With this flexibility, the Office 365 Email Backup Software supports structured data organization, easy file access, and convenient recovery whenever needed.

Maintain Folder Structure

It preserves the original mailbox hierarchy, including all folders and subfolders. Emails are stored in the same order as in the source account. This makes sure of quick navigation, avoids confusion, and provides an experience similar to accessing the original Microsoft 365 mailbox.

Duplicate Email Removal

Throughout the backup process, the Office 365 Mailbox Backup Tool detects duplicate emails based on email elements, subject, and message content. Repeated messages are excluded to save storage space and maintain an organized backup file, which helps improve performance and accessibility.

Secure & Reliable Performance

It manages large Office 365 accounts that handle thousands of emails and attachments without data loss. It provides an accurate folder mapping consistent results, and an ideal solution for enterprise-level backup and recovery requirements.

Compatible with Windows OS

The software also includes additional capabilities, such as efficiently managing large mailboxes, delivering fast performance, and offering broad compatibility. It can be installed and used on all Windows operating systems, regardless of the version. Whether you use Windows 11 or older versions like Windows 10, 8.1, 8, or 7, the software runs smoothly.

Prepare

Download the Office 365 Backup Software & install it on your system.

→

Select Office 365

From the left-side panel, select Office 365 & enter login credentials.

→

Preview Mailbox

Before conversion, preview the mailbox data and select files for conversion.

→

Apply Filter & Export

For selective conversion, apply filters and export your data.

Microsoft 365 Backup Tool – Free vs Licensed Version

See what you get: Free versus Full Office 365 Backup features

Software Download

(Windows)

Download Now

(Mac)

Download Now

(Linux)

Download Now

Trial Limitations

The demo version of the Office 365 Email Backup Software allows you to back up or export up to 50 items per folder. You can back up from your Microsoft 365 mailbox, which helps you evaluate the software’s features and performance.

Product Guides

System Specifications

RAM: 4 GB (Recommended)

Hard Disk Space: 500 MB free space required

Processor: Intel® Core™ 2 Duo CPU E4600 @ 2.40GHz 2.39GHz

Supported Editions

Window OS: Win 7 / 8 / 8.1 / 10 (32-bit & 64-bit), Windows 11 (64-bit) & Windows Server 2008 / 2012 R2 / 2016

Mac OS: OS X Mountain Lion (10.8), OS X Mavericks (10.9), OS X Yosemite (10.10), OS X El Capitan (10.11), macOS Sierra (10.12), macOS High Sierra (10.13), OS X Mojave (10.14)

Frequently Asked Questions

Ans: Even though Microsoft 365 offers built-in security and retention policies, it does not provide a complete long-term backup solution. Using the Office 365 Backup Tool, users can create a secure local copy of their mailbox data.

Ans. With Office 365 Backup Software, users can back up complete mailbox data, including emails, attachments, contacts, calendars, tasks, and other mailbox folders while maintaining the original folder structure and metadata.

Ans. No. Microsoft 365 mainly provides security, archiving, and retention features, but not a dedicated full backup system. To maintain a separate copy of mailbox data and ensure easy recovery, users often rely on tools like Office 365 Email Backup Software.

Ans. Using Office 365 Backup & Restore Software, users can export Office 365 emails into multiple file formats such as PST, EML, MSG, MBOX, PDF, HTML, and CSV.

Ans. Yes. Office 365 Backup Solution supports bulk mailbox backup and batch processing, making it suitable for businesses and enterprises that need to back up or migrate multiple Office 365 accounts simultaneously.

Ans. The backup time depends on factors such as mailbox size, internet speed, and system performance. However, Office 365 Email Backup Software is designed to process large mailboxes efficiently and complete backups quickly without affecting data integrity.

Ans. No. While Office 365 Mailbox Backup Tool supports admin login for backing up multiple mailboxes, users can also back up individual Office 365 accounts by logging in with their own credentials.

Ans. There is no fixed mailbox size limitation when using the Office 365 Backup Wizard. The backup capacity mainly depends on the available system storage and the performance of the computer used for the backup process.

Ans. Yes. Users of Office 365 Backup Software can access dedicated technical support to resolve installation, configuration, or backup-related queries and ensure a smooth backup experience.

Ans. Yes. Office 365 Email Backup works with most Microsoft 365 business and enterprise plans, allowing users to back up mailbox data regardless of their subscription type.

I am Robert H. from New York, and I needed to migrate Office 365 to Google Workspace for our company. The Office 365 Backup Wizard made the entire process much easier than I expected. All emails, attachments, and folders were exported accurately without any data loss. The bulk mailbox backup option saved us a lot of manual effort. Everything worked smoothly from start to finish.

I am Kavita R. from Delhi, and I was searching for a simple way to export Office 365 emails to PST. This Office 365 Email Backup tool made the process very straightforward. I especially liked the date filter feature, which allowed me to back up only the required emails. The folder structure was maintained, and no data was lost. I found it reliable and easy to use.

I am Thomas B. from Manchester, and our team needed to back up multiple old Microsoft 365 mailboxes for compliance purposes. This Office 365 Backup software allowed us to upload accounts using a CSV file, which saved a significant amount of time. It preserved the original folder hierarchy and removed duplicate emails automatically. The backup process was secure and completed without errors. I would definitely use it again.

I am Olivia C. from Melbourne, and we recently decided to create a local backup of our Office 365 accounts. This Office 365 email backup software handled large mailboxes without slowing down. The interface was clear, and the steps were easy to follow. It helped us complete the backup without interrupting our daily workflow. I am very satisfied with the results.

Complete Office 365 Mailbox Protection The Office 365 Backup Tool securely exports Office 365 emails into multiple formats, including PST, PDF, EML, MBOX, and more. This advanced Office 365 backup software convert Office 365 emails to PDF with full data accuracy.	Advanced Migration & Data Transfer Capabilities The powerful Office 365 Backup & Restore Software enables smooth migration across platforms. It offers Office 365 tenant-to-tenant migration with ease. With the help of selective filters, this software provides a secure data transfer.
Secure & Reliable Performance Built for both technical and non-technical users, the Office 365 Email Backup Software runs easily on all Windows versions. The Office 365 Backup Wizard offers secure authentication and reliable backup operations.	Organized Backup with Structure & Filters The Office 365 Mailbox Backup Tool preserves the original folder hierarchy, which consists of subfolders and metadata. Advanced filters like date range selection and attachment control help to maintain well-structured and efficient backups.

Product Features	Free Version	Full (Licensed) Version
Backup Mailbox data to email clients	Export 50 items per folder
Save emails to PST, PDF, MBOX, etc.	Export 50 items per folder
Migrate data to Office 365, Google, Yahoo, and Zoho	Export 50 items per folder
Support Migration for Large Mailboxes
Migrate multiple users at once
Selective backup using Date Range Filter
Skip duplicate emails
Split large PST files
Work on all Windows OS
24/7 Tech Support
	Download	Buy Now

Microsoft 365 Backup Tool

Why is Office 365 Backup & Restore Software needed?

Save Office 365 Emails to Multiple Platforms and File Formats